Terms of Business – covering Permanent, Fixed Term Contract and Interim roles

Summary

Trace will find candidates that meet your employment and cultural requirements for you to interview – if you like them, you will employ them. You will pay us a fee for successfully introducing you to a candidate that you decide to employ, based on the fee schedule and terms set out below.

This fee is based on:

• Permanent roles: the first year’s salary plus fixed financial allowances (e.g. car allowance)

• Fixed Term Contract roles: the total salary plus fixed financial allowances (e.g. car allowance) for the contract term (in months)

• Interim roles: calculated at a margin of the total gross day rate invoiced on a weekly or monthly basis

We invoice our fee and ask that you settle it within 14 days of the candidate starting work for you (unless different settlement terms are agreed in writing).

If the candidate you employ leaves within 12 weeks we will refund some of the fee based on the following timeframes and percentages: To be eligible for any refund you have to have settled our fee in line with these terms.

0-4 weeks: 75% of the fee is refunded
5-8 weeks: 50% of the fee is refunded
9-12 weeks: 25% of the fee is refunded
More than 12 weeks: no refund

Note: For fixed term contracts the refund time-frame is pro-rated by the fraction of the year that the fixed term represents. i.e. a 6-month fixed term contract will attract the following refunds:

0-2 weeks: 75% of the fee is refunded
3-4 weeks: 50% of the fee is refunded
5-6 weeks: 25% of the fee is refunded
More than 6 weeks: no refund

Note: Fees for Interim and Temporary placements (charged as a daily margin) are non-refundable.

With Permanent roles and Fixed term contracts where a candidate has left in normal circumstances and the payment terms were met, we are happy to re-recruit against the original brief, not a different version, and try to find you a free replacement candidate as long as we are working on the brief exclusively.

We will continue our efforts to find a replacement for 8 weeks from the date the original candidate left. If after 8 weeks if we haven’t found a replacement, we are happy to continue to search, but will charge our normal fee for any candidate who is hired.

We can work on a retained basis or a contingent basis, putting forward candidates who have registered with us. The fees for both types of campaign can differ, and should you retain us for an assignment we will supply you with specific retained Terms of Business.

Contingent Fees:

• Remuneration Package up to £79,999 25%

• Remuneration Package £80,000 and above 25%

• All Interim assignments 25% margin

Retained Fees:

• All remuneration packages 25%

• 35% of the total fee payable on acceptance of Assignment

• 65% of the total fee payable on the signed offer acceptance by the candidate

Note: Separate longer terms of business will apply for all retained assignments

All fees are subject to VAT.